Data Privacy Notice

Data Privacy Notice

The Parochial Church Counsel (PCC) of Christ Church, Chadderton

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. We may identify you from the information alone or in conjunction with any other information we have or are likely to have. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The PCC of Christ Church, Chadderton is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC of Christ Church, Chadderton complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  • To provide pastoral care to our parishioners;
  • To enable us to provide a voluntary service for the benefit of the public in our parish
  • To administer our church membership records;
  • To fundraise and promote the interests of the church;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services running with the parish of Christ Church, Chadderton

4. What is the legal basis for processing your personal data?

  • We need your consent so that we can keep you informed about news, events, activities and services, and so we can process your gift aid donations, and so we can keep you informed of other relevant events and training organised by other people.
  • Processing is necessary for us to carry out our obligations under employment, social security or social protection law, or a collective agreement;
  • We can, as a church, process your data because you are a church member or former member or someone with whom we have regular contact, and we promise not to disclose your information to anyone else without your permission.
  • We may need to process your data because we have entered into a legal contract with you; for example booking a room

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for the purposes connected with the church.

We will only share your data with third parties outside the parish with your consent, except in certain limited situations, such as where required to do so by law or to protect members of the public from serious harm.

6. How long will we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [https://www.churchofengland.org/more/libraries-and-archives/records-management-guides].

Specifically, we retain electoral roll data while it is current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

We retain application for events and activities up to and including the date of the event and for three months after the event, unless you have given consent for us to retain your data for a specified longer period.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:-

  • The right to request a copy of your personal data which the PCC of Christ Church, Chadderton holds about you;
  • The right to request that the PCC of Christ Church, Chadderton corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request that your personal data be erased where it is no longer necessary for the PCC of Christ Church ,Chadderton to keep it;
  • The right to withdraw your consent to processing at any time;
  • The right to request that the data controller provides you with your personal data and where possible, to transmit that data directly to another data controller (where applicable);
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [this only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics];
  • The right to lodge a complaint with the information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining the new use before we start the processing and setting out of the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact details

To exercise all relevant rights, queries of complaints please in the first instance contact the Parish Administrator on 0161 624 2326 or via email, using our contact form, or at The Parish Office, Christ Church, Block Lane, Chadderton, Oldham OL9 7QB

You can contact the Information Commissioners Office on 0303 123 1113 or via email http://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF